One of the biggest challenges consulting firms face in 2025 is driving rapid growth while delivering consistent value, maintaining firm profitability, and protecting project quality.
Sound familiar? We know!
In this fast-paced professional services landscape, technology has become essential. Modern consulting teams need smarter, easier ways to plan resources, track time, manage budgets, and analyze performance. That's where Professional Services Automation (PSA) tools come in.
By streamlining operations and offering real-time business insights, the right PSA software can transform how your firm operates, from lead capture through profitable engagement delivery.
But with dozens of PSA products available, choosing the best one for your company can feel overwhelming. That's why we've compiled this objective, data-driven Top PSA Platforms of 2025 report. This report ranks the top 30 PSA platforms based solely on verified rating data licensed from G2 Crowd (www.g2.com). No guesswork, no opinion. Just objective scoring by consulting professionals who use these platforms every day.
G2 is the Worldwide Leader for Software Reviews
With over 100 million annual users, G2 is the leading platform for authentic software reviews, providing insights that reflect real-world usage, satisfaction, and results. This report is compiled from user rating data on products in G2's Professional Services Automation category.
G2 has democratized the software selection process by disrupting the traditional analyst model with one that showcases the voices of millions of software buyers. When companies choose software based on the experiences of real users, they make informed decisions that yield positive business outcomes.
Ranking Methodology
This report is based on the following rating areas within G2's Professional Services Automation category:
- Meets Requirements – How well the tool satisfies core business needs
- Ease of Use – How intuitive and user-friendly the platform is
- Ease of Setup – The simplicity and speed of the implementation process
- Ease of Admin – Day-to-day management and administrative flexibility
- Quality of Support – Vendor responsiveness and overall focus on supporting users
- Good Partner – Commitment to ongoing customer success
- Internationalization – Support for global currencies, time zones, and formatting
- Performance and Reliability – System uptime and overall speed
Each PSA vendor receives an average score (out of 10) across these eight G2 dimensions.
The Top 30 PSA Platforms of 2025
The following are the Top 30 PSA platforms of 2025 based solely on G2 ratings across the eight critical areas described above. Note that if a score is missing in the chart below, that means the product did not yet have enough G2 reviews for that specific dimension, so that particular score was excluded from its average.
A Deep Dive into the Top 10
1. Ruddr
Ruddr holds the highest average score across these eight G2 rating areas. This may sound like we are tooting our own horn, but we're just reporting the facts and G2's independent rating data. 😊
Overview
Ruddr is a modern, all-in-one PSA platform built for small to mid-sized consulting firms (up to 1,000 billable personnel) that want enterprise-grade features without the complexity and cost.
With the highest ease-of-use score in the category, it's designed for teams that need to get up and running fast—without sacrificing power or flexibility as they grow.
Best for firms seeking quick implementation, intuitive workflows, and seamless billing integrations with tools like Xero and QuickBooks.
What Users Love
Ruddr earns a 9.6 for Quality of Support and a stunning 9.8 for being a Good Partner. Users consistently highlight its simple onboarding and responsive customer service. The platform also ranks very well in Ease of Setup (9.1) and Ease of Administration (9.2), reflecting its impressive time-to-value.
In customer reviews, users rave about Ruddr's transparent pricing and fair pricing policy. In addition to having some of the lowest per-seat pricing in the industry, Ruddr only charges for billable personnel and provides a prorated credit any time a workspace member leaves the company.
What Could Be Better
While Ruddr performs exceptionally across all categories, some users note that its reporting customization options could be broadened for more advanced analytics use cases.
Ruddr's Average Score: 9.33
2. Rocketlane
Overview
Designed specifically for professional services organizations that prioritize client collaboration and transparency, this client onboarding and delivery platform brings PSA capabilities into a more interactive environment.
Known for its visual, client-facing project workspaces, it's particularly strong for firms that want to involve clients directly in the delivery process.
Best for teams focused on customer experience and modern, collaborative workflows. Rocketlane was originally designed to support customer onboarding engagements and has since expanded into the broader PSA category.
What Users Love
Rocketlane scores 9.2 for Ease of Use, 9.6 for Quality of Support, and 9.5 for being a Good Partner, reflecting its focus on usability and customer experience.
Users consistently praise its smooth onboarding, shared client workspaces, and visual project tracking. Collaborative features—like client-facing timelines and feedback loops—help teams and clients stay aligned from kickoff to completion.
What Could Be Better
Rocketlane's automation and reporting features are intuitive, but its Ease of Setup (9.0) and Ease of Administration (9.3) can require some configuration work for larger or more complex teams. Also, its per-seat pricing is amongst the highest in the category.
Rocketlane's Average Score: 9.25
3. Screendragon
Overview
Built for large agencies and global professional services firms, this enterprise-grade PSA and work management platform delivers the flexibility and configurability needed to manage complex projects and approval processes with precision.
Known for its flexibility and configurability, it helps teams manage complex projects and approval processes.
Best for enterprise teams that need scalable workflows and structured oversight across multiple clients or departments.
Often used by organizations requiring deep customization and governance in their project operations.
What Users Love
Users consistently rate Screendragon highly across Meets Requirements (9.1), Quality of Support (9.7), and Good Partner (9.8), reflecting strong confidence in the platform's dependability and support experience. Reviewers highlight the platform's flexibility and scalability, noting how easily it adapts to complex project structures and diverse team needs.
Many users also emphasize the responsive and knowledgeable customer success team, describing them as proactive and collaborative partners during implementation and ongoing use.
What Could Be Better
Screendragon's extensive customization options come with trade-offs. Users report lower scores in Ease of Setup (8.5) and Ease of Administration (8.8), mainly because the platform's depth of functionality can lead to a steeper learning curve—particularly for teams configuring the system without technical resources or dedicated onboarding support.
Screendragon's Average Score: 9.03
4. Vogsy
Overview
Vogsy is a PSA platform designed for small to mid-sized professional services firms that want to manage projects, resources, and financials within the Google ecosystem.
Built on Google Workspace, it offers a familiar interface and smooth integration with Docs, Sheets, and Drive, helping teams centralize their operations without leaving their existing tools.
Best for firms looking for a PSA solution that aligns with Google's collaboration environment and emphasizes transparency across projects and budgets.
Often chosen by teams seeking lightweight setup, intuitive workflows, and straightforward access to real-time project and financial data.
What Users Love
Vogsy earns high marks in Ease of Use (9.5), Ease of Setup (9.0), and Quality of Support (9.4), performing above the PSA category average for accessibility and customer assistance.
Reviewers highlight how its Google Workspace integration simplifies collaboration and minimizes onboarding time, allowing teams to work within familiar tools.
Compared with other PSA platforms, users find Vogsy particularly efficient for smaller organizations seeking fast adoption and minimal configuration overhead.
What Could Be Better
Vogsy performs well overall, but its Internationalization (7.5) and Performance and Reliability (9.1) scores fall below the leading PSA competitors. This suggests opportunities to strengthen scalability and stability for larger or global teams, along with expanded reporting customization for more advanced filters and dashboard flexibility.
Vogsy's Average Score: 9.03
5. Productive
Overview
For growing consulting firms and creative agencies, this PSA platform stands out with its integrated budgeting and profitability tracking that seamlessly connects operational delivery with financial performance.
Best for firms that need real-time visibility into project margins and team utilization.
What Users Love
Productive performs strongest in Meets Requirements (8.9) and Good Partner (9.5), showing that users see it as a dependable, business-friendly solution.
It's also praised for its Quality of Support (9.5), with customers noting that onboarding and assistance are highly responsive.
Users particularly appreciate the platform's integrated budgeting and reporting tools, which connect project delivery with financial performance.
What Could Be Better
Productive earns strong marks for functionality and support, though its Ease of Setup (8.4) and Ease of Administration (8.5) indicate that teams typically need some initial configuration time to tailor workflows and dashboards for their specific business needs. The platform does not receive a score from G2 in Internationalization or Performance and Reliability, likely indicating that it is behind in these areas.
Productive's Average Score: 8.92
6. Projectworks
Overview
Tailored specifically for mid-sized consulting, engineering, and architecture firms, this resource-first PSA platform excels at forecasting and capacity planning.
Best for teams that need deep financial visibility and strong accounting system integrations like Xero and QuickBooks.
What Users Love
Projectworks stands out for its Ease of Administration (8.9), Good Partner rating (9.6), and Quality of Support (9.1), demonstrating a strong balance of reliability and collaboration.
Users highlight how easy it is to configure workflows, track billable utilization, and maintain accurate forecasting.
What Could Be Better
The system performs well overall, but its Ease of Setup (8.7) and Ease of Use (8.9) ratings point to a learning curve that new users may encounter when working to fully leverage its reporting and forecasting features.
Projectworks' Average Score: 8.85
7. Avaza
Overview
Avaza is a PSA and work management platform built for small to mid-sized consulting, IT, and creative firms that need a single system for projects, time tracking, and billing.
Known for combining collaboration tools with invoicing and expense tracking, it helps teams connect project delivery with financial performance in one place.
Best for firms looking for a lightweight, cost-effective PSA solution that simplifies everyday operations without the complexity of enterprise software.
Often chosen by smaller teams that prioritize affordability, quick setup, and built-in tools for client communication and billing.
What Users Love
Avaza earns high scores in Quality of Support (9.2) and Good Partner (9.4), both above the PSA category average, showing consistent user confidence in its customer experience and service quality.
Reviewers frequently highlight its ease of use and straightforward approach to time tracking and invoicing, which help teams manage client work and billing efficiently.
Compared with other tools, Avaza's interface is praised for balancing operational simplicity with essential PSA features, appealing to teams that want practical functionality without unnecessary complexity.
What Could Be Better
Avaza performs reliably overall, though its Performance and Reliability (8.2) and Internationalization (7.8) scores trail slightly behind the leading PSA competitors. Additionally, some reviewers note that reporting and automation features are more limited compared with higher-end PSA solutions built for larger firms.
Avaza's Average Score: 8.76
8. SuperOps
Overview
Purpose-built for MSPs (Managed Service Providers) and IT service firms, this PSA and RMM (Remote Monitoring and Management) platform unifies ticketing, asset management, and project workflows in one place.
Known for its modern interface and automation-first design, it brings ticketing, asset management, and project workflows together in a unified platform.
Best for small to mid-sized MSPs that need to manage service delivery, client communication, and billing through a single, integrated system.
Often selected by teams seeking a more user-friendly and cloud-native alternative to legacy PSA solutions in the MSP space.
What Users Love
SuperOps earns high marks in Ease of Use (9.0), Quality of Support (9.4), and Ease of Administration (8.9), performing above the PSA category average for usability and responsiveness.
Reviewers highlight its clean interface and automation capabilities, noting that onboarding new technicians is quick and intuitive compared with older PSA tools.
Compared with competing MSP platforms, users emphasize the responsive support team and regular feature updates, which they say improve productivity and keep the software aligned with evolving service-delivery needs.
What Could Be Better
SuperOps performs well overall, but users rate Ease of Setup (9.0) and Internationalization (7.5) somewhat below the highest-rated PSA competitors. Reviewers also mention that advanced customization options for reports and integrations are still developing compared with long-established PSA vendors.
SuperOps' Average Score: 8.75
9. Teamwork
Overview
Teamwork is a PSA and project management platform built for small to mid-sized professional services firms that manage client projects, resources, and billing.
Known for its user-friendly interface and strong task management features, it combines project tracking, time logging, and invoicing in one environment.
Best for teams that need to manage client-facing projects efficiently without investing in a complex enterprise PSA solution.
Often selected by agencies and consulting firms seeking an intuitive platform that supports collaboration and visibility across projects.
What Users Love
Teamwork earns high scores in Ease of Use (8.6) and Quality of Support (8.8), both solid marks that reflect consistent user satisfaction with its simplicity and customer service.
Reviewers frequently highlight its task and project management tools, noting that it helps them organize workloads, monitor deadlines, and collaborate effectively across teams.
Compared with other PSA tools for consulting firms, users appreciate that Teamwork offers quick adoption and minimal setup time, particularly for smaller firms or growing agencies transitioning from basic project tools.
What Could Be Better
Teamwork scores well overall, though its Ease of Setup (8.6) and Performance and Reliability (8.8) fall below top-performing PSA platforms. Some reviewers also mention that advanced reporting and automation capabilities could be expanded to match the depth offered by more specialized PSA systems.
Teamwork's Average Score: 8.70
10. BigTime
Overview
Serving mid-sized professional services firms - especially in consulting, accounting, and engineering - this cloud-based PSA platform is recognized for its streamlined time tracking and reliable billing accuracy.
Best for teams that need strong integrations with a variety of external tools.
What Users Love
BigTime earns high ratings for Ease of Use (8.7), Quality of Support (9.2), and Good Partner (9.1), reflecting a strong commitment to user experience and responsive assistance.
Reviewers praise its streamlined interface, intuitive time tracking, and smooth integrations with accounting tools like QuickBooks and Lacerte. It gives managers clear visibility into team utilization and project performance.
What Could Be Better
BigTime's Ease of Setup (8.2) and Ease of Administration (8.7) lag behind top competitors, meaning that firms with complex billing structures might need extra implementation time to fine-tune workflows and reporting.
BigTime's Average Score: 8.68
Choosing the Best PSA Platform for your Firm
Selecting the right PSA software can transform how your consulting firm or agency operates, from resource planning and time tracking to profitability analysis and client delivery. The best PSA tools combine powerful features with intuitive design, helping teams work smarter without getting bogged down in complexity.
Based on verified G2 user ratings, Ruddr leads the pack with the highest overall score (9.33), excelling particularly in ease of use, quality of support, and partner commitment. With quick implementation, transparent and competitive pricing, and enterprise-grade capabilities, Ruddr delivers the complete package for consulting firms ready to scale their operations.
We understand that every PSA platform offers unique strengths, but this data-driven analysis removes the guesswork. The numbers tell a clear story: when real consulting professionals rate their day-to-day experience across the metrics that matter most, Ruddr consistently outperforms the competition.
